1+ months

Event Planning and Venue Sourcing Analyst

Chicago, IL 60684

Organization: Corporate Functions/Geographic Services

Location: Chicago, IL, Minneapolis, MN

Accenture is a global professional services company with leading capabilities in digital, cloud and security. Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Interactive, Technology and Operations services all powered by the worlds largest network of Advanced Technology and Intelligent Operations centers. Our 674,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. We embrace the power of change to create value and shared success for our clients, people, shareholders, partners and communities. Visit us at www.accenture.com.

People in the Corporate Function contribute to the running of Accenture as a high- performance business through specialization within a specific functional area, and grow into internally focused roles by deepening their skills and/or developing new skills within an internal functional area.

Workplace Management and Solutions professionals provide space and service support solutions for all Accenture people and businesses globally, running Accentures workplace as a robust business function leveraging Accentures business and technology strategies.

Job Description

Provide oversight to plan and execute meetings and event experiences for Accentures Mobility Meetings & Events team, in an agile, innovative and truly human way, reflecting a customer-obsessed and operationally effective approach. This includes consistently delivering exceptional customer service by fostering an environment of hospitality for Accenture clients, customers and colleagues.Includes event planning, developing and executing meeting and event strategy, vendor and venue procurement, contracting and dealings, provision of meeting planning services/support, managing budgets, attendee registration technology, virtual meeting platform expertise, invoice reconciliation and payments. Manage event delivery and post-event facilitation, technology-related support, compliance and reporting.Key Responsibilities

+ Adapts communication style and response time to consider customer seniority, situation, and support dedicated planning approach

+ Provides inputs, manages or assists in the development of overall meeting venue request for proposal, proposal review and executive summary, negotiation and final recommendation in support of overall event objectives

+ Works seamlessly with the Mobility organization, Accenture colleagues, and suppliers to ensure connected, consistent, compliant and efficient delivery of services to clients and customers

+ Supports, manages or assists with the development and use of metrics/reporting to assess supplier spend and develop relationships to drive maximum savings for Accenture

+ Uses technology to manage or support the venue sourcing process

+ Coordinate event venue searches and finalize venue contract details, completing necessary procurement processes like deposits, purchase orders, billing and final reconciliation

+ Establishes relationships and collaborates with internal, cross-functional teams to ensure consistent delivery of service and resolve all escalations related to venue contracting appropriately

+ Uses technology to manage the planning processes for meeting, including meeting registrations, approvals, budget and actual spend, calendars, meeting logistics, attendee registrations etc.

+ Assists with creating standard terms and conditions for services providers, benchmark rates and programs to help leadership/team adjust processes or sourced arrangements as appropriate

+ Manages relationships and contracts with service providers to deliver value-added services and competitive costs

+ Manages events and signs off/approves the completion of procurement processes such as invoice review, deposits, purchase orders, billing and final reconciliation

+ Finalizes event details upon event completion including, final data in event technology tool, customer satisfaction and event debrief

+ Monitors and manages compliance with existing policy and recommend changes to align with changing business needs

+ Communicates policy to Accenture personnel and external suppliers

+ Manages and executes on-site delivery of events

+ Provides support to communicate policy to Accenture personnel and external suppliers

+ Keep knowledge base updated on industry trends and apply new approaches as appropriate

Career Level Expectations

Requires analysis and solving of complex problems; creates and manages new solutions, leveraging and, where needed, adapting existing methods and proceduresRequires understanding of the strategic direction set by management as it relates to team goalsPrimary upward interaction is with the Meeting & Events MU Lead and Global Lead; interacts regularly with team, peers and leadership within AccentureCurrent with virtual meeting and attendee registration technology solutionsCurrent with industry trendsInnovative and resourceful; actively seeks opportunities to improve meetings and eventsIdentifies and solves issues or escalate through appropriate channels or the Event Lead

Role Requirements:

Onsite CF Roles - This role will require you to work in the office

Basic Qualifications:

+ Bachelors degree or equivalent

+ Event Planning and Venue Sourcing for a minimum of 18 months

Preferred Qualifications:

+ Certified Meeting Professional (CMP)

+ Cvent Event Management Certification

+ Cvent Technology Meeting Management (18 months)

+ Cvent Technology Event Management (18 months)

+ Excellent Microsoft Office skills

+ Knowledge of the hospitality industry

+ Supports, manages or assists with the development and use of metrics/reporting to assess supplier spend and develop relationships to drive maximum savings for Accenture

+ Uses technology to manage or support the venue sourcing process

+ Experience coordinating event venue searches and venue contract details, completing necessary procurement processes like deposits, purchase orders, billing and final reconciliation

Professional Skills:

+ Aptitude for customer service

+ Works well under pressure

+ Innovative and resourceful

+ Accuracy in the completion of received tasks

+ Self-starter, with an adeptness for organization

+ Excellent oral and written communications skills

+ Time and project management

+ Work independently, with the ability to seek supervision as needed

+ Demonstrated leadership in professional setting; either military or civilian

+ Demonstrated teamwork and collaboration in a professional setting; either military or civilian

As required by Colorado law under the Equal Pay for Equal Work Act, Accenture provides a reasonable range of compensation for roles that may be hired in Colorado. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. For the state of Colorado only, the range of starting pay for this role is $38,988 - $88,500 and information on benefits offered is here. (https://www.accenture.com/us-en/careers/your-future-rewards-benefits)

COVID-19 update:

The safety and well-being of our candidates, our people and their families continues to be a top priority. Until travel restrictions change, interviews will continue to be conducted virtually.

Subject to applicable law, please be aware that Accenture requires all employees to be fully vaccinated as a condition of employment. Accenture will consider requests for accommodation to this vaccination requirement during the recruiting process.

What We Believe

We have an unwavering commitment to diversity with the aim that every one of our people has a full sense of belonging within our organization. As a business imperative, every person at Accenture has the responsibility to create and sustain an inclusive environment.

Inclusion and diversity are fundamental to our culture and core values. Our rich diversity makes us more innovative and more creative, which helps us better serve our clients and our communities. Read more here (https://www.accenture.com/us-en/about/inclusion-diversity/us-workforce)

Equal Employment Opportunity Statement

Accenture is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation.

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Accenture is committed to providing veteran employment opportunities to our service men and women.

For details, view a copy of the Accenture Equal Opportunity and Affirmative Action Policy Statement (https://www.accenture.com/\_acnmedia/Careers/PDF-9/Accenture-Annual-Policy-Statement-Regarding-EEO-2018-Applicant.pdf) .

Requesting An Accommodation

Accenture is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Accenture and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

If you would like to be considered for employment opportunities with Accenture and have accommodation needs for a disability or religious observance, please call us toll free at 1 (877) 889-9009, send us an email (https://www.accenture.com/us-en/contact-us) or speak with your recruiter.

Other Employment Statements

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

Candidates who are currently employed by a client of Accenture or an affiliated Accenture business may not be eligible for consideration.

Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information.


Posted: 2022-04-13 Expires: 2022-06-12

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Event Planning and Venue Sourcing Analyst

Chicago, IL 60684

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